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Executive Assistant I

Philadelphia, Pennsylvania
Job Type
22 Jul 2021
This is a 30 hour a week position, 6 hours a day, 5 days a week.

1) Provide high-level administrative support to Associate Vice Presidents of Development Operations and Individual Giving
Manage the calendars, work proactively to prioritize.
Answer telephones, route callers, take messages and provide information to callers promptly and courteously.
Compose letters and memoranda from verbal direction, bullet points or from knowledge of department policy or procedure.
Maintain confidential files and documentation, both paper and electronic.
Schedule and coordinate meetings and facilities, which may include travel and lodging arrangements.
Create and provide materials/attachments as necessary for agendas.
Prepare presentations, excel spreadsheets, lists, and tables
Prepare for and accompany supervisors to meetings to take notes and provide support
2) Support work of leaders as it relates to Trustees, Foundation Board of Overseers, hospital executives, and high level donors:
Work in coordination with the Chief of Staff and Executive Director, Board Relations in preparation for Board committee meetings, staff meetings, retreats, joint projects, etc.
Interact and communicate in person, by phone, and by email with trustees, major donors, volunteers, prospects, and VIPs.
Maintain donor/board confidentiality and exhibit discretion with confidential information.
3) Other duties:
Plan meetings and small events including securing a venue, ordering food, table arrangements, linens, etc.
Coordinate work flow of student worker(s) to optimize production

Bachelors degree, preferred.

English( Speak, Read, Write )

A sincere appreciation for people and how they are each uniquely motivated.
Poised and engaging, empathetic communications style based on natural warmth and enthusiasm.
Demonstration of good judgment, professionalism and the highest standards of ethical conduct.
Knowledge and proficiency in Raisers Edge fundraising software preferred

City: Philadelphia

Start Date: 07/12/2021
End Date: 10/29/2021
Schedule Notes: Department would accept part-time or Full time candidates
Hours Per Week: 30.00
Hours Per Day: 6.00
Days Per Week: 5.00
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  • Job Reference: 333952318-2
  • Date Posted: 22 July 2021
  • Recruiter: Integrated Resources, Inc
  • Location: Philadelphia, Pennsylvania
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent